Best Pathology Lab Reporting Software - 2023 Buyers Guide and Checklist

Intro: The Importance of Pathology Management Software

The healthcare industry is going through rapid changes. Demands and opportunities facing the modern laboratory are no exception. While the last few years have been dominated by changes brought on by the COVID-19 pandemic - especially in terms of dramatic increases in demand - a strong case can be made that the effect of the spread of the novel coronavirus accelerated existing trends as much as it created new ones. In particular, the pathology department is seeing a need to ensure that the services are supported by modern, efficient, and customizable pathology management software.

Simply put: in an increasingly competitive (and regulated) marketplace, digitization and automation of clinical lab workflow are no longer “nice to haves” - they are rapidly becoming base-level requirements. Pathology labs that are slow to upgrade from legacy laboratory information management systems, also known as LIS systems, are at risk of losing both clients and market share.

The Pathology Management Software Features You Can’t Do Without

No two laboratories are exactly alike, but one element is certain across the board. To achieve maximum efficiency and better serve patients, it’s imperative that bottlenecks and barriers are removed and patient safety is enhanced. That’s why partnering with LIS software vendors that offer all of the modern pathology management software features listed below is so important.‍

Overview: Pathology Management Software Features

While the work of a pathology laboratory is very different from, for example, a computer company or a delivery service, it’s useful to note that many key success factors are common across industries.  For example, extremely successful companies such as Apple, FedEx, and Toyota - themselves in very different industries from each other - all rely on streamlined manufacturing processes, intense focus on supply chains and logistics, rigorous quality assurance protocols, and internal state-of-the-art software systems that automate, integrate, and support these functions. 

In these respects, the success factors of pathology labs are no different. The equivalent functions in pathology management software systems include workflow efficiency, seamless integration of various pathology modules (anatomic pathology lab and clinical pathology lab modules), automation of complex laboratory processes, robust interoperability with various analyzers and electronic health record systems, and a growth-driven pricing model. In terms of specific features that pathologists need in 2023 and beyond, lab managers and owners should be looking for - among others - modern specimen tracking systems, quality assurance protocols, integrated and customizable reporting modules, and laboratory software systems that support voice recognition and digital pathology. We will review the six best pathology management software features below before concluding with an outlook on the future of pathology lab reporting software and offering those interested in a pathology lab reporting software demo the opportunity to learn more.‍

Key Pathology Management Software Feature #1: Pathology Specimen Tracking Systems‍

In 2023, barcoding samples in clinical or anatomical lab operations can be categorized under basic pathology lab reporting software features. In particular, the use of Quick Response (QR) codes, with their ability to link with web-based laboratory information systems, should be part of a lab manager’s baseline expectations from LIS software companies.

Software portals with electronic laboratory workflow architecture featuring QR coding options allow for significantly more automation than manual or paper records or other alternatives. As a result, laboratories:

• Require less labor to track and report on specimens, which decreases costs and increases throughput. 
• Produce fewer errors, which are at best time-consuming to resolve and fix and at worst impact the lab’s reputation and patient health outcomes.
• Can create end-to-end automation, integrating specimen tracking with online patient self-registration (including demographic and insurance information), making it easier to obtain payment and reimbursement for their work, increasing revenue and efficiency while reducing labor costs.

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Key Pathology Management Software Feature #2: Pathology Lab Reporting Software

While reporting on results to patients, physicians, government and health agencies (and, if appropriate, employers, schools, etc.) tends to happen at the end of the process, it’s often one of the first features discussed in a pathology lab reporting software demo. This is because of the crucial importance of accurate, automated, customizable and efficient reporting of patient records.  Without using modern pathology software, reporting can be a source of significant inefficiencies, including but not limited to:

• Calls from patients looking for their results.
• Calls from physicians’ offices seeking results.
• Manually sending reports to government, public health agencies, and other institutions.

Experts agree that pathology lab reporting software must have six key characteristics in order for a laboratory to function efficiently and not get left behind by the competition:

Pathology Lab Reporting Software Characteristic #1: Interoperability

Effective pathology lab reporting software must be able to connect with a wide range of electronic health record and billing services used by hospitals and health systems across the country. As such, the LIS system should be built on an open architecture, use a versatile interface engine and support a wide variety of formats and reporting requirements, including embedded PDFs, XML, and links in HL7 messages.

Pathology Lab Reporting Software Characteristic #2: Flexibility

The best LIS software should offer fully customizable report templates, including the possibility of client co-branded or white labelled reports. Similarly, modern lab information systems should offer features such as personalization, saved preferences, full-color rich text, diagrams, and images. These should come with licenses included and pre-loaded into the system, not as extra add-ons.

Pathology Lab Reporting Software Characteristic #3: Configurability

Report configurability is a crucial feature of well-designed pathology laboratory information systems (LIS) that is often overlooked but can be a major time and cost-saver.  The template engine should be embedded in the LIS system, as well as provide support for macros, attachments (including images and diagrams), and annotations in generated reports.

Pathology Lab Reporting Software Characteristic #4: Integration 

A successful anatomic or clinical pathology laboratory information system should support synoptic reporting and automatically integrate multiple test results from various departments into one easy-to-read lab report summary. 

Pathology Lab Reporting Software Characteristic #5: Decision Support Systems 

As much of the healthcare industry moves toward value-based care, the best LIS system and pathology management software solution is one that provides various risk assessment tools in reports, such as decision support systems and best practice protocols. This provides an efficiency value-add to caregivers and makes reports into more than a “data dump.”

Pathology Lab Reporting Software Characteristic #6: Automated Multi-Channel Distribution 

Quality pathology lab reporting software should allow for automated distribution of lab reports via multiple platforms including email, fax, provider and patient web portals, remote and local printers, and/or SMS/text message.

‍Key Pathology Management Software Feature #3: Scalable Pricing Model

If healthcare leaders learned anything from the COVID-19 pandemic, it’s that demand for pathology lab services can change extremely quickly - both quantitatively and qualitatively. While the current situation is continuing to play out, many experts agree that the world is increasingly likely to face additional and unpredictable public health challenges in the future. These “known unknowns” will necessarily impact pathology laboratories’ business model, as anatomic and clinical pathology labs will necessarily be on the front lines of any response.

As such, it is crucial that labs partner with medical lab LIS software companies that have flexible and scalable pricing models.  Relying on a one-size-fits-all  LIS software price is inefficient, wasteful, and ultimately harmful to both labs and laboratory information system companies, and, as a result, the overall health care system.

For example, the LigoLab LIS & RCM (revenue cycle management) Laboratory Informatics Platform has a unique pricing model which is based on the type of test and laboratory’s testing volume. This volume determines the cost-per-test, such that as volumes increase, the cost comes down. In this aligned partnership model, there is no large, upfront capital investment or restrictive licensing fees. Therefore the lab is free to focus on growth, innovation, and maximizing resources.

Key Pathology Management Software Feature #4: Auto-Billing

Claims processing can be a time-consuming process that generates significant labor costs and decreases potential lab throughput. The best medical lab LIS software provides that part of the solution, too. In 2023, the highest standard for laboratory software systems can be found in no-touch auto-billing functionality that automatically check patients’ insurance eligibility with information collected at the time of registration, and use this information to auto-bill the payer or client. Automating this process not only saves time and money, as per above, but also reduces errors and speeds up the cash collection process, which allows pathology labs to put their working capital to better use. 

While billing automation can be an issue for any business, pathology lab reimbursement requires effective laboratory revenue cycle management software that complies with ever-changing regulatory frameworks.

Key Pathology Management Software Feature #5: Pooled Testing Capability

One interesting innovation for pathology labs can be found in pooled testing, which involves processing multiple specimens together in a single batch. Done effectively, pooled testing can allow pathology laboratories to increase capacity while decreasing turnaround time and cost-per-test. The best medical lab LIS software supports pooled testing and can track multiple specimens simultaneously after barcoding them, which is otherwise a complex and error-prone process if attempted manually.  Another crucial part of the pooled testing process is the ability to track the retesting of positive samples for confirmation. It’s imperative that the laboratory software supports this.

‍Key Pathology Management Software Feature #6: Digital Pathology

Digital pathology and its integration with anatomic pathology laboratory information systems became increasingly important during the rise of COVID-19, with pathologists - thanks to relaxed guidelines - choosing to swap their glass slides for digital slides and the laboratory setting for a home office digital pathology suite. 

Now with the regulatory hurdle gone, more and more pathologists are choosing to embrace digital pathology to improve workflow efficiency and image management, and rapid growth is expected to continue in 2023.

To capitalize on this growth and ultimately better serve the patient, modern laboratory managers and owners are leveraging pathology management software like the LigoLab LIS & RCM Laboratory Informatics Platform and its proprietary interface engine. The LigoLab platform integrates with whole side imaging scanners that digitize glass slides into digital slides. 

It’s believed that digital pathology, aided by deep learning methods and image analysis powered by artificial intelligence, will continue to make advances within the pathologist community as diagnostic confidence in this sub-field of pathology grows.

‍Book a Pathology Management Software Demo Today to See These Features in Action

As highlighted above, today’s high-demand pathology labs require a LIS software solution that is both robust and flexible at the same time. It’s also important that the LIS system includes features like specimen tracking, custom reporting, scalable pricing, auto-billing, pooled testing, easy interfacing, and much more. Pathology lab software that doesn’t have this comprehensive array of functionality is unlikely to help your lab optimize and scale its operations. Fortunately, the LigoLab LIS & RCM Laboratory Informatics Platform ™ has everything pathology labs need. 

LigoLab’s platform is both agile and comprehensive and includes all the modules a modern laboratory needs to conduct testing with maximum efficiency.

To experience the platform for yourself, book a demo here.

The Future of Pathology Management Software

Like many industries, the pathology management software sector has been dividing for some time into winners and losers in part based on a company’s underlying business model, including its ability to deploy technology effectively. This trend was dramatically accelerated by the COVID-19 pandemic, which helped make the use of high-quality laboratory information systems a minimum and necessary standard for pathology labs in 2023 and beyond. Lab managers and owners who have not already made these investments risk being left behind, while those who continue to stay at the forefront stand to reap the rewards.

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